Representing the collection

One aspect of the validation process that needs to be reflected in the repository is that it is a collection of documents. How we record this is important. as noted in previous meetings - using the category function is not appropriate as this can only be used if the 'taxonomy' is not going to change - not something that is possible for faculties, subjects etc..

In regard to the validation collections - Chris Gray said that he organised them by creating folders given the name of the title of the award and the date - e.g. MA Media Management 02/06/08 - into which each put all related documents.

In this folder there could then be sub-folders related to the types of documents - namely Pre-Val, Val Report and Post-Val.

Therefore, the key metadata to collect here is:
Collection Title: e.g MA Media Management
Pre-Validation Document: e.g. Programme Specification (possibly one of many docs)
Validation Panel Document: e.g. Validation Report (possibly only one)
Post-Validation Document: e.g. Amended Student Handbook (possibly one of many docs)

Based on this idea - for each and every document recorded in the collection, you would enter the following metadata:

1. Programme Title
2. University Faculty / School
3. Method of Delivery
4. Final Award
5. Mode of Attendance
6. TheSiS / Award Code
7. Teaching Institution
8. Accreditation / Professional / Statutory Body
9. Date of Production (validation)

The 'Final Award' (supra-level) + 'Programme Title' + 'Date of Production' could be used to create the 'Collection Title'. Therefore - the example given would be MA Media Management 02/06/08. Recorded against each and every document being uploaded.

In respect to the type of document being uploaded - something would need to be recorded to state whether they were a 'Pre-Validation' or a 'Post Validation' submitted document - or even recorded as a 'Validation Panel' Document.